Job Description

The Space Telescope Science Institute (STScI), operated by the Association of Universities for Research in Astronomy (AURA), is NASA’s science operations center for missions including the Hubble and James Webb Space Telescopes. STScI leads observation planning, data analysis, public engagement, and data archiving for flagship missions. Our staff spans astronomy, engineering, education, IT, communications, and administration—working together to bring space science to the world. (#0013214)

The Space Telescope Science Institute seeks an Event Planner to support the Events Planning Group (EPG). Previous event planning experience is required.

As a member of the Events Planning Group, you’ll play a crucial role in ensuring smooth day-to-day business operations by supporting activities around event logistics, travel, procurement, data management, problem resolution and more.

These positions support a hybrid work schedule and require onsite presence at our Baltimore campus during preparation for and support of in-person events.

Candidates must reside in or be willing to relocate to our local market (MD, DE, VA, PA, DC & WV).

Responsibilities include:

• High level event support including meeting/seminar/travel coordination, procurement, data management, problem resolution, calendar coordination and meeting requests.
• Organizing, planning and managing all aspects of the event planning process including pre-planning, logistics coordination, participant registrations and reservations, travel authorization and expense reports, execution and post-event review for in-person, hybrid and virtual events.
• Providing professional, proactive customer service to STScI staff and external partners.
• Develop and maintain collaborative relationships with internal and external partners and vendors
• Work with in-house teams and departments for event webpage creation, event advertising logistics and AV requirements.
• Work with external vendors and caterers to obtain required event supplies and services.

Skills/Experience Include:

• Demonstrated experience with coordinating/managing virtual, in-person and hybrid events, preferably in a corporate or academic setting
• Skill in organizing and prioritizing your workload, with a strong attention to detail
• Excellent time management, customer service and communication skills

• Proven tracking system/strategy for managing, completing and following up on tasks

Qualifications:

• 4+ years of conference/event support experience.
• High school graduate or equivalent
• Intermediate to expert skills in Outlook and Microsoft Office, with specific attention to Excel

Substitution of additional relevant education and/or experience for stated qualifications may be considered.

The annual salary range for these roles is $50-60,000. The posted salary range represents a general guideline. STScI considers several factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.

Our excellent benefits include:

• 12 days of vacation accrued annually, 10 paid holidays, 12 days of sick leave
• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
• Flexible work schedule with healthy work/life balance
• Comprehensive medical/dental/vision/prescription plans, and more!

TO APPLY: Please upload a resume, cover letter and online application using this link: Apply Here for Events Planner

Applications received by February 12, 2026 , will receive full consideration. Applications received after this date will be considered until the position is filled. #HRC0013214.

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Individuals needing assistance with the employment process can contact us at careers@stsci.edu.

#LIHYBRID

Equal Opportunity Employer


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Job Tags

Work at office, Local area, Relocation, Flexible hours,

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