Job Description
The Position: Administrative Assistant, Theatre & Dance
Job Summary: Muhlenberg College is seeking an Administrative Assistant to join our nationally recognized Department of Theatre & Dance. The Theatre and Dance programs at Muhlenberg College are dynamic, large, physically and intellectually engaging programs that serve approximately 300 majors and minors. The Theatre program produces 4 major productions and the Dance program produces 3 concerts each year ranging from fully produced musicals to staged readings to intimate dance studio performances. The Department houses four performance venues - two proscenium theatres and two flexible studio theatres.
Characteristic Duties and Responsibilities: Administrative Support
- Oversee the day-to-day operations of the office, including calendar of events, activities and meetings; opening, distributing, and prioritizing mail; answering, screening, and directing calls and inquiries; and welcoming and helping in-person visitors in a professional manner.
- Respond to departmental inquiries, questions, and communications, redirecting to other colleagues, as appropriate.
- Assist departmental colleagues with administrative tasks, including completing expense reports, and spend authorizations in Workday, as requested.
- Complete monthly reconciliations of department credit cards.
- Set appointments for the Department Chair, as needed.
Theatre & Dance Operations
- Coordinate supplies, reserve space, prepare materials necessary for various department events, and assist with set-ups.
- Maintain office equipment and order supplies as needed.
- Submit requests (e.g., to Plant Operations, Media Services, and Information Technology) for repairs or attention to departmental facilities.
- Order and manage office supplies, including office equipment, printers/copiers.
- Supervise student workers through recruitment, selection, training, development, and ongoing evaluation.
- In collaboration with the department chair and directors, direct and coordinate the activities of student office workers.
- Oversee student payroll and work study opportunities including posting positions and reviewing student timesheets and hours.
- Coordinate receipt, distribution, collection, and return of scripts and production materials for departmental productions.
- Distribute agendas and minutes for staff meetings and follow up on action items as needed.
- May perform other duties as assigned.
Theatre & Dance Communications
- Work with the Office of Information Technology and the Office of Communications to advance Theatre & Dance messaging and technology.
- Update Theatre & Dance materials including, but not limited to manuals, brochures, booklets, brochures, website and BergConnect intranet platform.
- Coordinate email communications to Theatre & Dance students, in collaboration with the marketing manager.
- Assist in writing and proofreading various letters, reports, and related correspondence.
Schedule & Benefits: The anticipated schedule for this position during the academic year (39 weeks) is 7 hours per day, Monday - Friday, which includes a 60-minute unpaid lunch break (35 hours/week). Following the conclusion of the academic year, the administrative assistant's schedule will reduce to eight hours per week over the summer break (13 weeks). Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including three days off for Thanksgiving and an extended winter break between Christmas Eve and New Year's Day), vacation, sick leave, paid parental leave, Life Sports Center membership, tuition opportunities at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, short-and long-term disability, life insurance, and retirement. Waiting periods may apply. In addition, as a 501(c)(3) non-profit institution, Muhlenberg is a qualifying employer under the federal government's Public Service Loan Forgiveness program.
The College & Surrounding Area: The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential, liberal arts college offering baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. The College provides an intensely challenging, supportive environment centered around a rigorous academic curriculum designed to prepare students for lives of leadership and meaning in a dynamic, global society. The academic program is amplified by a range of innovative programming: comprehensive and intentional residence-life programming, expansive experiential learning requirements, and an innovative coaching program designed to maximize every student's performance and potential.
Part of eastern Pennsylvania's scenic Lehigh Valley, Allentown is a diverse city of 125,000, Pennsylvania's third-largest, located just 60 miles north of Philadelphia and 90 miles west of New York City. The Lehigh Valley, which also includes neighboring cities Bethlehem and Easton, is one of the fastest growing regions in the state and the Northeast, leading Pennsylvania in population growth for people aged 18-34. Home to a vibrant arts scene, extensive parks and recreational opportunities, a rich blend of diverse cuisine, and so much more, visit Life in the Lehigh Valley | Muhlenberg College and check out Allentown here.
Qualifications: While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:
- High school diploma or equivalent required.
- Minimum two years relevant professional experience.
- Demonstrated proficiency in Google Workspace, MS Word, Excel, Publisher, and database applications.
- Demonstrated commitment to fostering an inclusive academic and professional environment where all members of our campus community are respected, valued, can succeed, and thrive.
- Effective organizational and time management skills.
- Essential skills include attention to detail, proven ability to work in a fast-paced environment, meet deadlines, prioritize and multitask, maintain a high level of confidentiality, and desire to work collaboratively with others.
- Strong oral and written communication skills, with the ability to represent Theatre & Dance in a professional and welcoming manner.
- Successful completion of satisfactory background checks required.
To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) a separate statement speaking to how your professional experience will contribute to a more inclusive community at Muhlenberg; and 4) names/contact information for three professional references. Application review will begin on June 16, 2025 and continue until the position is filled. To initiate your application, use the APPLY button. An Equal Opportunity Employer, Muhlenberg College is committed to valuing and enhancing diversity and encourages applications from individuals who can contribute to the diversity of our community. Muhlenberg College does not discriminate against any person based on age, ancestry, color, disability, gender, gender identity, genetics, national or ethnic origin, race, religion, sex, sexual orientation, pregnancy, childbirth, or related medical conditions, veteran status or any other basis protected by applicable federal, state or local laws, in its education programs and activities, including admissions and employment. Muhlenberg College does not discriminate on the basis of sex as required by Title IX.
Legal Notice Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-664-3112. Muhlenberg College
Job Tags
Holiday work, Temporary work, Summer holiday, Local area, Flexible hours, Monday to Friday,